Convert EDI 850 Purchase Orders to QuickBooks Desktop (.IIF)

Import wholesale retail orders directly into QuickBooks Desktop Premier, Wholesale & Manufacturing, or Enterprise via File → Utilities → Import → IIF Files with zero out-of-balance errors.

Drop your file below, check the order, then download for QuickBooks Desktop (.IIF).

1Load your order file
2Check it and match your SKUs

Drop your EDI order file here

.edi, .x12 or .txt. The file is read on your computer and is not uploaded.

Now showing

walmart-850-crossdock.edi

No file handy? Open a sample:

No chargeback risks found. This order passes every check.

Checked against the Walmart supplier guide for EDI 850.

Detected Cross-Dock SDQ allocations (6 store-level splits verified against PO102).
Walmart Dept #0018 & Vendor #123456789 verified.

Purchase Order Summary & Line Items

Purchase Order #

4500991288

Order Date

11/09/2026

Dept # / Vendor #

Dept 0018 · Vendor 123456789

Order Total

$2,305.00 USD

Ship-To Warehouse / DC

WALMART DC 6094G-RDC

5801 SW REGIONAL AIRPORT BLVD

BENTONVILLE, AR 72712

Location Code: 0078742035260

Shipping Dates & Payment Terms

Earliest Ship Date:11/12/2026

Latest Ship Date:11/18/2026

Payment Terms:2/10 NET 30 · FOB PP

Multi-Store Order Detected: Automatically split items by store location

Split rows by Store # (6 rows)

Order / Store #	Retailer Item # / UPC	Item Description	Qty	Unit Price	Line Total
PO-4500991288-STORE-0101	Item: 554433221 UPC: 012345678905	ORGANIC COTTON BATH TOWEL ROYAL BLUE	25 EA	$12.50	$312.50
PO-4500991288-STORE-0102	Item: 554433221 UPC: 012345678905	ORGANIC COTTON BATH TOWEL ROYAL BLUE	35 EA	$12.50	$437.50
PO-4500991288-STORE-0103	Item: 554433221 UPC: 012345678905	ORGANIC COTTON BATH TOWEL ROYAL BLUE	40 EA	$12.50	$500.00
PO-4500991288-STORE-0101	Item: 554433299 UPC: 012345678912	LUXURY WAFFLE ROBE WHITE XL	20 EA	$18.00	$360.00
PO-4500991288-STORE-0102	Item: 554433299 UPC: 012345678912	LUXURY WAFFLE ROBE WHITE XL	20 EA	$18.00	$360.00
PO-4500991288-STORE-0103	Item: 554433299 UPC: 012345678912	LUXURY WAFFLE ROBE WHITE XL	20 EA	$18.00	$360.00

Total Units: 160 across 2 items

Items Subtotal: $2330.00

Allowance / Charge: -$25.00

Net Order Total: $2305.00

Download for your software

Pick where the order is going, then download. Files are ready for Excel, QuickBooks, Shopify or a thermal printer.

QuickBooks Account Names:Accounts Receivable AccountSales Income Account

Direct QuickBooks Desktop import file with automatically balanced Accounts Receivable and Sales Income rows.

Field mapping table: which EDI segment fills which column (for IT & bookkeepers)

EDI 850 to QuickBooks Desktop (.IIF) Three-Block Tab-Delimited Mapping

Deterministic segment-to-column mapping rules enforced by our client-side X12 engine

Source X12 Segment / Element	Sample Raw Value	Target ERP / CSV Column	Transformation & Validation Logic
Header + Net PO Total	+$2,305.00	TRNS Row (AMOUNT, DOCNUM, PONUM)	Positive debit to Accounts Receivable (ACCNT) with BEG03 mapped to PONUM.
PO101..PO115 Line Items	-100 EA @ $12.50 = -$1,250.00	SPL Row (QNTY, PRICE, AMOUNT, INVITEM)	Negative credit to Wholesale Revenue with negative QNTY and mapped INVITEM.
SACAD240***2500~	+$25.00 Debit Offset	SPL Allowance Row (Sales Discounts)	Positive SPL debit to Sales Discounts so TRNS.AMOUNT + sum(SPL.AMOUNT) === 0.00.
ITD07 (Net Days)	30 Days	TRNS DUEDATE & TERMS	Adds ITD07 days to BEG05 PO Date to compute MM/DD/YYYY DUEDATE.

Critical Chargeback & Import Pitfalls We Prevent

Common EDI mistakes that trigger $250+ retailer fines or accounting balance errors

QuickBooks Error: "Transaction is not in balance"

Risk: Aborted Batch Import

Happens if TRNS.AMOUNT (positive) plus all SPL.AMOUNT rows (negative) differs by even $0.01 due to rounding or SAC allowances.

Our .IIF engine computes TRNS.AMOUNT directly from the exact cent sum of all SPL rows.

Positive QNTY or AMOUNT on SPL Rows

Risk: Reversed Accounting Entries

In QuickBooks .IIF syntax, revenue split lines (SPL) must have negative AMOUNT and negative QNTY values.

EDIParse automatically negates SPL quantities and extended amounts.

Using Spaces Instead of Literal Tab (\t) Delimiters

Risk: Unreadable .IIF File

IIF is a strict TSV (Tab-Separated Values) format with !TRNS, !SPL, and !ENDTRNS headers.

Click "Download .IIF File" to get a byte-accurate TSV file.

How to Import the .IIF File into QuickBooks Desktop

Zero middleware setup — complete in under 60 seconds

1. Drop Your EDI 850 File & Customize Account Names

Set your exact QuickBooks A/R and Revenue account names in the Exporter Panel.

2. Verify the Green Balance Badge & Download .IIF

Confirm TRNS + SPL = $0.00 and click Download .IIF File.

3. In QuickBooks Desktop: File → Utilities → Import → IIF Files

Select the downloaded .iif file to create the invoice/order in seconds.

Frequently Asked Technical Questions

ANSI X12 specification details, retail companion rules, and ERP import answers

Does this work with QuickBooks Desktop Enterprise and Premier?

Yes. All editions of QuickBooks Desktop (Pro, Premier, Wholesale & Manufacturing, Accountant, and Enterprise) natively support File -> Utilities -> Import -> IIF Files.

Can I customize the A/R and Income account names in the .IIF file?

Yes. In the Exporter Panel above, you can type your exact QuickBooks chart-of-accounts names (e.g., "Accounts Receivable" and "Wholesale Sales") before downloading.