Convert EDI 850 & 810 to QuickBooks Online (QBO) Invoice CSV

Generate the exact 13-column CSV required by QuickBooks Online’s native Invoice Importer—complete with MM/DD/YYYY dates, PO memos, N2-scaled SAC discount lines, and hard Non-Ledger / $0.00 Fake Invoice protection.

Drop your file below, check the order, then download for QuickBooks Online (CSV).

In-browser workbench (no AS2/VAN pipe hosting): Converts X12 files, auto-fixes compliance errors, builds 855/856/810 turnarounds & prints 4x6" GS1-128 labels with zero raw orders stored. Pair with Amazon Vendor Central Self-Service EDI (free built-in SFTP) or your existing Direct AS2, SFTP, or VAN mailbox.

1Load your order file
2Check it and match your SKUs
0/1 Buyer IDs

Drop EDI order files or a .zip batch folder here

Drop multiple .edi / .x12 POs or a .zip archive for one-click batch 855/856/810 turnaround & merged 4x6" labels. Read locally in browser memory.

Now showing

walmart-850-crossdock.edi

No file handy? Open a sample:

No chargeback risks found. This Purchase Order passes every check.

Checked against the Walmart supplier guide for EDI 850.

Detected Cross-Dock SDQ allocations (6 store-level splits verified against PO102).
Walmart Dept #0018 & Vendor #123456789 verified.

Purchase Order Summary & Line Items

Purchase Order #

4500991288

Order Date

11/09/2026

Dept # / Vendor #

Dept 0018 · Vendor 123456789

Order Total

$2,305.00 USD

Ship-To Warehouse / DC

WALMART DC 6094G-RDC

5801 SW REGIONAL AIRPORT BLVD

BENTONVILLE, AR 72712

Location Code: 0078742035260

Shipping Dates & Payment Terms

Earliest Ship Date:11/12/2026

Latest Ship Date:11/18/2026

Payment Terms:2/10 NET 30 · FOB PP

Multi-Store Order Detected: Automatically split items by store location

Split rows by Store # (2 rows)Starter

Order / Store #	Your SKU	Retailer Item # / UPC	Item Description	Qty	Unit Price	Line Total
PO-4500991288		Item: 554433221 UPC: 012345678905	ORGANIC COTTON BATH TOWEL ROYAL BLUE	100 EA	$12.50	$1250.00
PO-4500991288		Item: 554433299 UPC: 012345678912	LUXURY WAFFLE ROBE WHITE XL	60 EA	$18.00	$1080.00

Total Units: 160 across 2 items

Items Subtotal: $2330.00

Allowance / Charge: -$25.00

Net Order Total: $2305.00

Download for your software

Pick where the order is going, then download. Files are ready for Excel, QuickBooks, Shopify or a thermal printer.

Ready-to-import QuickBooks Online invoice file including items, quantities, allowances, and freight.

Field mapping table: which EDI segment fills which column (for IT & bookkeepers)

EDI 850 / 810 to QuickBooks Online 13-Column Invoice CSV Mapping

Deterministic segment-to-column mapping rules enforced by our client-side X12 engine

Source X12 Segment / Element	Sample Raw Value	Target ERP / CSV Column	Transformation & Validation Logic
BIG02 / BEG03	INV-2026-8801 / PO-4500991288	InvoiceNo & Memo	Maps Invoice # to InvoiceNo and writes PO # + Dept # into Memo for 820 remittance matching.
N1BY / N1BT / N1*ST	WALMART STORES INC	Customer & Location	Populates Customer display name and sets Location to the receiving DC or store code.
BIG01 / BEG05 + ITD07	11/09/2026 -> 12/09/2026	InvoiceDate, DueDate, Terms	Formats X12 YYYYMMDD dates to MM/DD/YYYY and calculates net DueDate from ITD07.
PO1 / IT1 + SAC (+ Guard)	100 @ $12.50 + Allowance Row	Item, ItemQuantity, ItemRate, ItemAmount	Outputs mapped SKUs and SAC rows while blocking non-billable 856/997/824 files and $0.00 shells.

Authentic ANSI X12 (EDI 850) & QuickBooks Online 13-Column CSV Output

Real walmart-850-crossdock.edi formatted into QuickBooks Online’s native 13-column Invoice CSV schema

QBO 13-Col CSV

1. Raw ANSI X12 Input — walmart-850-crossdock.edi (EDI 850)Highlighted: BEG, BIG, BSN, PO1, IT1, TDS

ISA*00*          *00*          *08*925485US00     *12*5551234567     *261109*0830*^*00501*000010850*0*P*:~
GS*PO*925485US00*5551234567*20261109*0830*10850*X*005010~
ST*850*0001~
BEG*00*SA*4500991288**20261109~
CUR*BY*USD~
REF*DP*0018~
REF*MR*0020~
REF*IA*123456789~
FOB*PP*OR*BENTONVILLE~
CSH*Y~
SAC*A*D240***2500**********NEW STORE PROMO ALLOWANCE~
ITD*01*3*2**10**30*****2/10 NET 30~
DTM*037*20261112~
DTM*038*20261118~
N1*BY*WALMART STORES INC*UL*0078742000008~
N1*ST*WALMART DC 6094G-RDC*UL*0078742035260~
N3*5801 SW REGIONAL AIRPORT BLVD~
N4*BENTONVILLE*AR*72712*US~
N1*VN*ACME HOME GOODS LLC*92*123456789~
PO1*1*100*EA*12.50*WE*UP*012345678905*IN*554433221*VN*SKU-TOWEL-BLU-L*UK*10012345678902~
PID*F*08***ORGANIC COTTON BATH TOWEL ROYAL BLUE~
PO4*10*1*EA~
SDQ*EA*92*0101*25*0102*35*0103*40~
PO1*2*60*EA*18.00*WE*UP*012345678912*IN*554433299*VN*SKU-ROBE-WHT-XL~
PID*F*08***LUXURY WAFFLE ROBE WHITE XL~
PO4*6*1*EA~
SDQ*EA*92*0101*20*0102*20*0103*20~
CTT*2*160~
SE*27*0001~
GE*1*10850~
IEA*1*000010850~

2. QuickBooks Online (QBO) 13-Column Invoice CSV

InvoiceNo,Customer,InvoiceDate,DueDate,Terms,Location,Memo,Item,ItemDescription,ItemQuantity,ItemRate,ItemAmount,Taxable
PO-4500991288,WALMART STORES INC,11/09/2026,12/09/2026,2/10 NET 30,0078742035260,PO #4500991288 | Dept 0018,SKU-TOWEL-BLU-L,ORGANIC COTTON BATH TOWEL ROYAL BLUE,100,12.50,1250.00,N
PO-4500991288,WALMART STORES INC,11/09/2026,12/09/2026,2/10 NET 30,0078742035260,PO #4500991288 | Dept 0018,SKU-ROBE-WHT-XL,LUXURY WAFFLE ROBE WHITE XL,60,18.00,1080.00,N
PO-4500991288,WALMART STORES INC,11/09/2026,12/09/2026,2/10 NET 30,0078742035260,PO #4500991288 | Dept 0018,Discount,NEW STORE PROMO ALLOWANCE,1,-25.00,-25.00,N

Includes all 13 official QBO headers with MM/DD/YYYY dates, N2-scaled allowance rows, and $0.00 Fake Invoice Export Guard.

Critical Chargeback & Import Pitfalls We Prevent

Red-light 824/997(R) rejections, $250+ receiving fines, and $0.00 ledger errors blocked automatically

Importing Non-Financial 856 / 997 / 824 Files or $0.00 Shells into QBO

Risk: Cluttered QBO A/R Ledger

Uploading CSVs converted from operational ASNs, 997/824 rejection files, or 0-qty orders creates bogus $0.00 invoices in QuickBooks Online.

Our Non-Ledger & $0.00 Fake Invoice Export Guard blocks incompatible X12 types and zero-dollar documents automatically.

Importing Raw YYYYMMDD Dates or Unscaled N2 Allowances

Risk: QBO Import Failure / 100x Error

X12 dates like 20261109 fail QBO’s date parser, and raw SAC05 integers ("2500") overstate discounts 100x.

Our QBO exporter converts dates to MM/DD/YYYY and scales SAC05 N2 cents to exact dollars.

Forgetting to Enable "Custom Transaction Numbers" in QBO

Risk: Overwritten Invoice Numbers

If Custom Transaction Numbers is off in QBO settings, QBO overwrites your EDI InvoiceNo column.

Check "Custom transaction numbers" during step 2 of the QBO Import Invoices wizard.

How to Import the CSV into QuickBooks Online (QBO)

Zero middleware setup — complete in under 60 seconds

1. Load Your EDI 810 or 850 Batch & Select QBO CSV

Preview the 13-column CSV output (verified by our $0.00 Export Guard) and click Download .CSV File.

2. In QuickBooks Online: Gear Icon (⚙) → Import Data → Invoices

Browse and upload the downloaded 13-column CSV file.

3. Confirm Custom Transaction Numbers & Complete Import

QBO maps all 13 official headers automatically without manual column matching.

Technical Questions & Implementation Notes

ANSI X12 specification details, retail companion rules, and ERP import answers

What are the exact 13 column headers required by QuickBooks Online?

InvoiceNo, Customer, InvoiceDate, DueDate, Terms, Location, Memo, Item, ItemDescription, ItemQuantity, ItemRate, ItemAmount, Taxable.

What happens if I partially ship an 850 PO—should I import the 850 or the flipped 810 into QBO?

If you partially ship, backorder (`ACK*IB`), or reject (`ACK*IR`) lines on an 850, use our Turnaround Wizard first to generate the shipped 810 Invoice and export that 810 to QBO CSV so your QBO revenue matches your physical shipment to the penny.

Related EDI Converters, Retailer Guides & X12 Segment References

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RetailersWalmart EDI 850 / 856 / 810 Compliance Hub
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